Onsite Paper Poster Guidelines

• Designated poster board numbers will be sent to all participants registered for in-person attendance closer to the Conference dates unless they contacted the Secretariat before that date to specify that they would not be preparing paper posters.  
• Poster boards will be located in the Exhibition Area and Foyers from Tuesday to Friday (12-15 November, 2024).

Please mount your poster following the below schedule (exact times will be published soon):

• Shift 1 Mounting: Tuesday, 12 November-Morning from 07:30- 20:00
• Shift 1 Removing: Wednesday, 13 November-Evening- after the Poster Presentation Happy Hour (end of day)
• Shift 2 Mounting: Thursday, 14 November-Morning- 07:30-19:00
• Shift 2 Removing: Friday, 15 November-Evening- after the Closing Ceremony

Posters remaining after 18:30 on 16 November will be discarded.

Technical specification for preparing paper posters

Please prepare your poster to fit the dimensions below.

• The dimensions of the poster board are PORTRAIT.
• It is recommended that posters are prepared on one sheet of material.
• The dimensions of the poster should not exceed 90cm wide x 120cm high.
• Allocate the top of the poster for the title and authors as stated on the submitted abstract.
• The text, illustrations, etc. should be bold enough to be read from a distance of two meters (six feet).
• Double-sided tape and technical equipment will be available for the mounting of posters. Staff will also be available to assist you at the designated Poster Helpdesk at the Conference venue.
• QR Codes may be included but cannot link to any promotional or marketing material
• Please note that you are required to print and bring your own poster.
• For a portrait sample poster, please click HERE.

E-Poster Guidelines

Poster presenters were contacted via email from the IPVC 2024 Secretariat and with a dedicated link to upload their E-Posters and further instructions. If you have not received this communication, please check your spam folder first, and contact us at   IPVC_Abstracts@kenes.com.

Please note that:

• Only E-Posters of registered participants will be displayed in the E-Poster Gallery of the IPVC Conference virtual platform
• Deadline for uploading your E-Poster: November 7th, 2024
• By uploading your E-Poster, you agree to have it published in the official Conference publications and on the Conference website, virtual platform, mobile app and society website for the duration of 3 months following the 36th International Papillomavirus Conference.

Technical specification for E-Poster preparation

Please upload* your E-Poster as a PDF file in PORTRAIT orientation.

• Language: All E-Posters should be prepared in English
• File Format: PDF format – 1 page
• Orientation:
  • Option 1: Create your document in PowerPoint portrait layout 16×9 and save it as a PDF file
  • Option 2: Create your poster in a standard document software or a portrait-oriented PowerPoint and save it as a PDF file
• Font types: Arial, Calibri, Verdana, Times New Roman or Helvetica
• Font size: 11 points or larger
• Hyperlinks, animated images, animations and videos are not permitted and will be non-functioning
• QR Codes may be included, but they must not lead to promotional materials. 
• Images and tables: At least 200 dpi – good picture quality is essential;
• When inserting images, photos, tables, etc., please use simple copy-paste and do not use embedded documents – the system does not support embedded files -audio or video
• Avoid overlapping objects and layers – only the final view/status will be visible
• When saving your PDF please do not use symbols or special characters (ie. +/@/ü) in the file name
• Please do not use headers and footers
• File size: Less than 5 MB

For a portrait sample poster, please click HERE.
*24hrs after uploading, you can log back in, click on “E-Poster upload”, and check how the E-Poster will appear on the online platform. If you wish to make changes, please use the “Edit Files” Button. We advise you to log in 24 hours after you have uploaded your E-Poster and confirm if it shows as you have intended it to. If you establish any technical issues, please contact us at IPVC_Abstracts@kenes.com